Transforming Accounts Payable

Highly configurable and scalable, the solution can process in excess of 25k invoices per month.

Vendors are able to initiate the invoice process via publically available forms. Business rules are applied and data captured and sent for processing. Automated notifications can sent to the vendor at each point determined by the information held within the organisation's ERP.

The solution seamlessly logs into any mail server mailbox such as Microsoft Exchange and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one. The outputted invoices can then be moved automatically into a generic folder to be processed by the accounts payable team.

The solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant folder as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.

The software can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing. It is fully compatible with all mail servers and all versions of Microsoft Exchange including Office 365.

Critical Success Factors

Business Benefits

Scalable Features

With versaSRS improving invoice processing efficiencies has never been as powerful.

Your business will benefit from increased productivity and improved workflow.

The solution contains all the functionality you would expect of an Enterprise Level Solution, without the huge price tag.

Standardise and automate the processing of all your incoming invoices received via email and output these into a single PDF.

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